What is the role of a Team Manager?
The Team Manager is someone who supports a team by taking on a role of management and co-ordination, allowing the coaches to focus on what they do best, coaching the team.
The role of the team manager is to:
- be the communication link between players, families and the team coach
- be the communication link between the team and the club
- manage match day volunteering for your team
- complete tasks required by the league to hold matches on match day according to the WRFL by-laws
A WRFL Team Manager / Operations handbook is available to assist all team managers.
Checklist of the things you'll need as a TM
As Team Manager you will need the following:
- A valid and current Working With Children Check (WWCC)
- TeamApp installed and configured on your mobile device
- SPIRIT of the Game login
- WRFL Match Day Survey (bookmark on your mobile device)
- league registration as an adult season volunteer (no cost)
- a login and restricted admin permission in GameDay (see directly below)
- Access to a printer
GameDay
This is league nominated platform used by team managers to view match fixtures, download team sheets for match day and upload match results after match day. Upon becoming a team manager, register as a volunteer with the club in GameDay and then contact our registrar. Once your team is formed and finalised with the league, our registrar can then link you to the team and give you team manager access to GameDay.
Team Manager Tasks
1. Communicating with your Team Team App is a club nominated online and app platform used by club officials, team managers and coaches for communicating with the team and scheduling training sessions and matches. Players or player families will need to download and install Team App in order to receive team and club communication.
For formal communication teams should use the chat and event comments features in Team App. Some teams also choose to make use of mobile apps like WhatsApp to communicate informally with each other. Not all families in a team have or use WhatsApp, so it's important that managers use Team App chat or event comments to communicate important news.
Instructions on how to install Team App can be found at Team App Instructions.
2. Scheduling Events for Matches (TeamApp)Events are created in TeamApp during the season so players can RSVP attendance at matches.
Instructions on how to create events in Team App can be found in this document <link to come>.
3. Match Day Volunteering (TeamApp)Each match requires around 6-7 volunteer roles to be filled in order for the match to successfully run.
For some teams the volunteer commitment amongst player families is strong and many will throw themselves into match day volunteer roles. For some other teams, particularly new or inexperienced teams, a roster for match day volunteer roles may be the best approach in order to share the load equally among the team. Teams and Team Mangers can decide what the best approach to take is.
When you create the match day event in TeamApp, you also create a Duty Roster for all volunteer roles. Parents and families then assign themselves to these roles, or you can assign them if there is a roster system.
4. Match Day Paperwork and Ground InspectionMatch Day Paperwork
Checklist (what you'll need):
- SportsTG / GameDay login
- Names of the players for each match
- Names of the volunteers for each match
- Printer so you can print the match day team sheets
On match day the team manager must submit match day paperwork to the opposition team manager and the WRFL. This allows the WRFL to maintain a record of which players participated in games.
The match day paperwork should be prepared and printed prior to the match.
Guides for match day paperwork and how to edit team lists in SportsTG can be found in Documents or via the links below:
Creating & Updating Team Sheets
Match Day Ground Inspection
Checklist (what you'll need):
- Access to the ground and the opposition Team Manager half an hour before the match to complete the inspection
The match day ground inspection is used to identify and assess any potential accident or injury risks. It involves inspecting the ground before the first match of the day and completing the WRFL Match Day Survey. If your team are playing the first game of the day on the ground you will perform the inspection with the opposition Team Manager or Match Day Manager.
5. SPIRIT of the GameEach week following the match the Team Manager will support the Coaches in holding a retrospective on the team and the oppositions sportspersonship. The league award prizes for teams who value and engage good sportspersonship.
Compulsory for U9 & U10, recommended for U12+.
Useful Info for Team Managers